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Officer/Sr. Officer – Administration



Job Description

Roles & Responsibilities:

Admin Activities:

  • Responsible for identifying and sourcing of vendors at the time of establishment of new branches or if the need arises. These include Chair vendors / Inverter vendors / A/c vendors / Water purifier vendors / Movers & packers etc. The scope includes vendor scrutiny, registration, inviting quotations, negotiations for cost benefit.
  • Timely visits to all the branches of your respective region. (At least one visit at every branch in a month). Resolve issues related to electricity / AC/ renovation / plumbing / networking etc.
  • Ensuring payment clearance of vendors from the HO within pre-defined TAT. Submission of original bills to HO.
  • Monitoring & Managing:
    • Inventory & Stationary as per office requirement
    • Courier services
    • Cleaning Material as per individual branch requirements
    • Data Compilation and co-ordination with respect to attendance of office boys. 
  • Co-ordination for End-to-end induction and training sessions:
    • Hotel bookings
    • Employee travel arrangements
    • Breakfast, lunch & refreshments during or post training sessions

 

HR Activities: 

Will assist the Regional HR in the following activities:

  • Recruitment & Referral
  • Appointment Letter Generation
  • HR query resolutions related to HR within 3 working days
  • Exit Formalities
  • Employee Engagement

 

Compliance Activities:

  • Scheduled visits to:
    • PT Submission every month & ensuring PT submission for all the respective branches.
    • Employment Exchange for ER1 file every quarter
    • Labour welfare office for submission of labour fund on half yearly
  • Responsible for timely generation and renewal of Shops and Establishment certificates
  • Arranging ESIC card camp at your respective branches within prescribed time
  • Ensuring a proper display of notices and policies on notice board at your respective locations
  • Ensure that all relevant registers applicable for that state are maintained

 

IT Activities:

  • Maintaining and Co-ordination:
    • Responsible for co-ordinating to resolve queries related to system, printer & scanner with IT Team
    • Maintaining Asset verification report and ensuring Installation of new system for all your branches
    • Coordination regarding work related to networking / CC TV Camera / Network link & server issue


Location:

Mumbai

Experience:

2 - 5 Years


Salary Range:

As per industry standard


Functional Area:

Administration


Employment Type:

Permanent Job, Full Time


Desired Candidate Profile:

  • Must be a graduate from any stream
  • Excellent communication skills (written and verbal)
  • Writing & presentation skills
  • Having excellent interpersonal skills with ability to relate to people 
  • Open for travelling 
  • Should possess strong analytical ability


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Our Team Says

Don’t just take it from us; let our employees do the talking!



Dayanand Shevale,
Area Manager,
Mortgage Sales

  “My tenure with HDFC Sales has been eventful and fulfilling. I was assigned the role of a ’Subject Matter Expert‘. Meanwhile, I was detected with a severe medical condition which impacted my personal and professional life for around a year. Due to the flexible working environment and extended support by my peers and manager, I was able to see through my situation.”

Varoon Joshua,
Territory Manager,
Mortgage Sales

  “HDFC Sales is the first firm where I shifted my domain from HR to Sales & Marketing. The only experience that I brought to this job was people-management. My seniors were kind enough to give me the opportunity. As a Team Manager, I have learned a lot, built networks, grown from managing a team of 12 to now 48 people as an Assistant Sales Manager. 6 years on, I am still learning, building better relationships, understanding people and helping my team make the most of their experience with HDFC Sales.”