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Administration Officer



Job Description

Roles & Responsibilities:

  • In-depth understanding of office management procedures departmental and legal policies
  • Knowledge of purchase agreements, annual maintenance contracts, invoices, renewals, vendor contracts, service agreements
  • Oversee facilities services, branch maintenance activities and tradespersons( architects, electricians etc.)
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Plan and coordinate administrative procedures and systems and devise ways to streamline processes
  • Supervise administrative staff and divide responsibilities to ensure performance
  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency
  • Submit timely reports and prepare presentations/proposals as assigned
  • Ensure operations adhere to policies and regulations
  • Manage schedules and deadlines
  • Monitor cost and expenses to assist in budget preparation
  • Track cost of office supplies and place orders as and when necessary
  • Maintains continuity among corporate, division and local work teams by documenting and communicating actions, irregularities, and continuing needs
  • Experience of office audits post completion of new office site
  • Keep abreast with all organizational changes and development


Location:

Mumbai

Experience:

4 - 6 years


Salary Range:

As per industry standard


Functional Area:

Executive/ Sr Executive - Administration


Employment Type:

Permanent


Desired Candidate Profile:

  • Must be graduate from any stream
  • Proven experience as an office administrator, office assistant or relevant role
  • Outstanding verbal and written communication as well as interpersonal skills
  • Excellent knowledge of MS Office, Excel and PowerPoint
  • Having organizational and leadership skills
  • Must be willing to travel PAN India for work
  • Analytical mind with problem solving skills
  • Familiar will financial and facility management principals


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Our Team Says

Don’t just take it from us; let our employees do the talking!



Dayanand Shevale,
Area Manager,
Mortgage Sales

  “My tenure with HDFC Sales has been eventful and fulfilling. I was assigned the role of a ’Subject Matter Expert‘. Meanwhile, I was detected with a severe medical condition which impacted my personal and professional life for around a year. Due to the flexible working environment and extended support by my peers and manager, I was able to see through my situation.”

Varoon Joshua,
Territory Manager,
Mortgage Sales

  “HDFC Sales is the first firm where I shifted my domain from HR to Sales & Marketing. The only experience that I brought to this job was people-management. My seniors were kind enough to give me the opportunity. As a Team Manager, I have learned a lot, built networks, grown from managing a team of 12 to now 48 people as an Assistant Sales Manager. 6 years on, I am still learning, building better relationships, understanding people and helping my team make the most of their experience with HDFC Sales.”